Accounting

Accounting features in MMS are not restricted to any one module of our software. Accounting is integrated across and built into all modules, however the General Ledger (GL), Accounts Receivable (AR) and Accounts Payable (AP) modules form the core of our accounting functionality.

General Ledger

The General Ledger is designed for branch-sensitive accounting and is fully integrated with our Accounts Receivable, Point of Sale, Inventory, and Accounts Payable modules. You can post to any open period within the current financial year, and can tightly control postings to closed periods. From within the General Ledger you can access journal entries, view monthly posting totals for the current and all prior years, and examine associated Accounts Receivable, POS, and Accounts Payable details for specific transactions.

Accounts Receivable

Customer Database

The customer database stores your customers by name, customer number, account numbers, mailing address, shipping address, and telephone numbers. You can create types (such as seniors, preferred, corporate, government, or institutional) and tax status indicators to further group and identify your customers, allowing you to provide personalized service. Customers can have individual payment terms and shipping preferences recorded in the system.

Customer historical sales tracking is available, recording the date, item number, serial number, product description, product type, and price paid for a purchased item, as well as total business to date and their repair and service history.

You can also view activation plans associated with phone sales, view mobile phone numbers for highlighted phones, and view asscociated scanned customer identification images.

Client Account Management

Each customer can have multiple accounts associated with their name. The different account types (invoiced, balance forward, open item, layaway, lease/rent-to-purchase, or term) are available in any combination.

All account details are tracked, including the credit limit, account status, interest rate, start date, date last paid, balance, and total interest. Interest is automatically calculated on invoiced and balance-forward accounts.

Client Contact Management

You can link notes and reminders to a particular customer, and can create customized notices or custom messages on statements. Mailing lists and labels are easily created, allowing you to target customers with a particular postal code / ZIP code, product interest, business value, age, gender, purchase history, or other characteristic.

Accounts Payable

Supplier Information

The vendor database identifies your suppliers by name, vendor number, mailing address, shipping address, and telephone numbers. You can create types (such as trade, utilities, or services) to further identify your suppliers. Suppliers can have individual monetary units, available terms, shipping methods, purchase order discounts, volume discounts and general comments recorded in the system.

A history of supplier activity is available, recording the number of outstanding purchase orders, the number of checks issued, and the dollar amount of each, as well as total business to date.

Supplier Account Management

Our Accounts Payable module supports split payments, recurring batches, and posting of bank auto-debits. The full batch posting mechanism allows any number of batches to be open at any time. Batch posting provides complete edit and source journal reports with a full breakdown and summary of General Ledger distribution.

Reports provide information about amounts owed, date owed, and cash requirement projections. You can also identify the checks outstanding in each vendor file.

You can set up custom check and stub layouts, and can print mailing labels for any supplier.